Breadcrumbs

Create event

You can create new events in the calendar module. You can create private events and invite any number of users to your event individually. You can create a channel event and automatically send an invitation to selected channels. If you have the appropriate permissions, you can create public events that are visible to the entire organization.

Enter event information

In the web/desktop client

  1. Click the calendar icon in the left sidebar.

  2. Click on the + in the top right corner. If you select the day for the event you want to create in the event view beforehand, this day will already be preselected in the creation dialog.

  3. The "Create event" view opens. Here you have the following options:

    1. You must give the event a name. Enter it in the "Name" text field.

    2. You can enter a location in the "Location" text field.

    3. You can enter additional information in the "Note" text field.

    4. You must specify the time period of the event. Click the "All day" button to create the event without a time. All-day events are displayed above the times in the day and week views. Enter a start and end date by clicking on the "From" and "To" fields respectively. A calendar view with a time display will open. below. Select the start/end time from the view or enter it in the text field.

    5. You can create the event repeatedly. Click on the "Repeat" selection field and select from "Never," "Daily," "Weekly," “Monthly” or "Yearly". A biweekly section is not selectable.

    6. Event type and inviting users are explained below in this article.

  4. Tap "Create" in the lower right corner.

In iOS

  1. Tap the menu in the upper right corner.

  2. Tap "Calendar".

  3. Tap "New" in the lower right corner. If you select the day for the event you want to create in the event view beforehand, this day will already be preselected in the creation dialog.

  4. The "New event" view opens. You have the following options:

    1. You must give the event a name. Enter it in the "Title" text field.

    2. You can enter a location in the "Location" text field.

    3. You must specify the time span of the event. Tap the "All day" button to create the event without a time. All-day events are displayed above the times in the day and week views. Enter a start and end date by tapping on the "Begin" and "End" fields respectively. A calendar view opens with a time display below it. Select the start/end time from the view.

    4. Event type and inviting users are explained below in this article.

    5. You can create the event as a recurring event. Click on the "Repeat" selection field and choose from "Never," "Daily," "Weekly," “Monthly” or "Yearly". A biweekly option is not available.

    6. You can enter additional information in the "Note" text field.

  5. Tap “Create” in the top right corner.

In Android

  1. Tap the menu in the top right corner.

  2. Tap "Calendar".

  3. Tap the + in the bottom right corner. If you select the day for the event you want to create in the event view beforehand, this day will already be preselected in the creation dialog.

  4. The “Create event” view opens. You have the following options:

    1. You must give the event a name. Enter it in the text field "Name" text field.

    2. You can enter a location in the "Location" text field.

    3. You must specify the time period of the event. Press the "All day" button to create the event without a time. All-day events are displayed above the times in the day and week views. Enter a start and end date by tapping on the upper or lower date displayed. Tap on the day to edit it. A calendar view will open from which you can select the day. By tapping on the pencil icon, you can enter the day as a text field. Tap on the time to edit it.

    4. You can create the event as a recurring event. Click on the "Repeat" selection field and select from "Never," "Daily," "Weekly," “Monthly” or "Yearly". A biweekly section is not selectable.

    5. Event type and inviting users are explained below in this article.

    6. You can enter additional information in the "Note" text field.

  5. Tap “Create” in the lower right corner.

Inviting users to the event/display options for the event

You can create private events and invite any number of users to your event individually. You can create a channel event and automatically send an invitation to selected channels. If you have the appropriate permissions, you can create public events that are visible to the entire organization.

In the web/desktop client

  1. Click on the "Event type" selection field.

  2. Here you can choose between "Private", "Channel" and, if you have the appropriate permissions, "Public":

    1. Private: The event appears in your private calendar (green). You can invite as many other users as you like to your private event. To do this, click on the search field under "Invite users (optional)" and enter the name of the user you want to invite. You can filter the list by contact groups. To do this, click on the Filter.svg icon on the right. A list of your organization's contact groups will open. You can use the search field to search for contact group names. Invited users will be notified of your event invitation.

    2. Channel: The event appears in the calendar of the channel you invite (blue). Search for the name of the channel you want to invite in the search field under "Choose channels". You can invite multiple channels to the event; the event will then be displayed in the event overview as soon as at least one of the calendars of these channels is displayed. You can notify the members of the selected channels about the event invitation by checking the "Send Notifications" slider.

    3. Public: If you have the necessary permissions, you can create a public event. All members of your organization can view the event (red). If you check the "Send Notifications" box, all users in the organization will be notified of this event.

In iOS

  1. Tap the "Event type" selection field.

  2. Here you can choose between "Private," "Channel," and, if you have the appropriate permission, "Public":

    1. Private: The event appears in your private calendar (green). You can invite as many other users as you like to your private event. To do this, tap the field under "Invited participants" and tap the + in the top right corner. A list of all users and contact groups will appear. Enter the name of the user you want to invite to find them in the list. Tap on a user or contact group to invite them to the event. You can filter the list by contact groups. To do this, tap on the circled Filter.svg icon in the upper right corner. A list of your organization's contact groups will open. You can search for contact group names by scrolling down a bit and entering the name in the search field that appears. Once you have set the filter, tap "Back" in the upper left corner. After selecting the users you want to invite, tap "Done" in the upper right corner. Then tap on "Back" in the top left corner. Invited users will be notified of your event invitation.

    2. Channel: The event will appear in the calendar of the channel you invite (blue). Tap the "Invited channels" field and tap the check mark in the upper right corner +. A list of all channels will appear. Tap on the name of the channel you want to invite. After making your selection, tap on the check mark in the upper right corner and then tap on "Back" in the upper left corner. You can invite multiple channels to the event; the event will then be displayed in the event overview as soon as at least one of the calendars of these channels is displayed. You can notify the members of the selected channels about the event invitation by activating the "Notify channels" switch.

    3. Public: If you have the appropriate permissions, you can create a public event. All members of your organization can view the event (red). If you select the "Notify participants" switch, all users in the organization will be notified of this event.

In Android

  1. Tap the "Event type" selection field.

  2. Here you can choose between "Private," "Channel," and, if you have the appropriate permissions, "Organization":

    1. Private: The event appears in your private calendar (green). You can invite as many other users as you like to your private event. To do this, tap the field "Invite" and enter the name of the user you want to invite. You can search the list and filter the list by contact groups. To do this, tap the Filter.svg icon in the upper right corner. A list of contact groups in your organization will open. You can search for contact group names using the Search.svg icon. Invited users will be notified of your event invitation.

    2. Channel: The event will appear in the calendar of the channel you invite (blue). Tap the "Invite" field and search for the name of the channel you want to invite. Tap the channel names and confirm your selection with the check mark in the lower right corner. You can invite multiple channels to the event; the event will then be displayed as soon as at least one of the calendars of these channels is displayed. You can notify the members of the selected channels about the by clicking the "Notify members" button.

    3. Organization: If you have the necessary permissions, you can create a public event. All members of your organization can view the event (red). If you select the "Notify members" button, all users in the organization will be notified of this event.